CASTING DIRECTORS: How do I publish and release roles to talent and representatives?

This article explains how to release specific roles within a project to talent and representatives. It covers the difference between publishing and keeping a role internal, the steps to publish, how to adjust publication settings for existing roles, and how to verify that your roles have been sent.

When creating a role, you have the option to indicate whether or not you intend to publish it.

• Yes: The role will be made available for talent and/or talent representatives to submit based on your publication settings.

• No: The role will not be made available for talent or representatives to submit. It will be visible only to you and listed as an internal role. Use this option if you plan to add talent directly via search.

Note: If you do not publish a role, talent and representatives may still see role information if they are requested or scheduled for that specific role.

Once the role information is filled out, the last step is to choose your Publication Settings. Simply put, you are deciding who can see your project and submit talent for the role.

You can import settings from a previously released role by choosing Import Publication Settings from and selecting a role from the dropdown menu.

Choose to release the role to:

• Talent on the Casting Billboard

• Representatives

• Or both Talent on the Casting Billboard and Representatives

Casting Billboard® is our platform for talent to self-submit. Here, they can view and submit to roles that casting releases publicly. The location(s) you choose will determine which talent can see the role.

For example, if you only choose "Los Angeles" to release a role, only talent located in Los Angeles will see that role on their Casting Billboard.

To release a role on Casting Billboard:

1. Choose Talent on the Casting Billboard.

2. Select the Choose Locations button under Requesting Submissions From

3. Once your location(s) has been chosen, select Save and Go to Project Overview or Save and Add Another Role

You can release roles to representatives in three ways:

• Creating a New Search to release the role to specific representatives.

• Releasing to a Representative List.

• Releasing to both a representative list and a new search.

This feature allows you to search for specific types of representatives (Agents, Managers, or both) and filter by the type of talent they represent and their location.

1. Select New Search.

2. Choose Representation Type (Agents and Managers OR Agents Only).

3. Select the location where you would like to request submissions from.

4. Choose who the Representatives work with under the that Represent dropdown (Adult & Youth, Adult, or Youth).

5. Choose a Representation Category (you can choose multiple categories).

6. Select Save and Go to Project Overview.

You can release a role to a representative list previously created on your account.

1. Select Reps List.

2. Select a Rep List by clicking on the Select Rep List dropdown.

3. Select the location where you would like to request submissions from.

4. Once your location(s) has been chosen, select Save and Go to Project Overview or Save and Add Another Role

Whether you are releasing your role to the Casting Billboard or to Representatives, you will need to choose a location. Since we have a global platform, you can choose to publish your roles to any location you desire.

The Choose Locations feature opens a modal that allows you to easily view all of the location options, organized by country and region. However, if you already know where you would like to publish, you can simply type into the dropdown menu to make your selections quickly.

When Does This Feature Appear?
You will see the Choose Locations option when:

• First releasing a role.

• Widening the publication settings.

• Adding talent representatives to a list.

Follow these steps to publish roles to talent or representatives:

1. Click on your project name.

2. On the project overview page, click Publish.

3. Select Publish.
   Note: You will be able to include a message to talent representatives or to talent, depending on your publication settings for new roles.

4. Click Publish to confirm.

The status of your project is visible in the status column on your projects list page. It will appear as Active or Not Yet Published.

When you click the Publish button, you may see different options depending on the status of your roles.

This option publishes a project and its roles for the first time, or publishes any new roles added since the last time the project was published.

Once a role is published, you may need to see more options. This feature allows you to request that talent and/or representatives who already have access to the role provide additional submissions.

• You have the option to include a message when requesting additional submissions.

• Note: Requesting additional submissions for roles where submissions are closed will update the role status to Requesting Additional Submissions.

This option allows you to change the publication settings for a previously published role to request submissions from talent representatives or talent who did not have access originally.

To widen publication settings:

1. Sign in to your account.

2. Click on the project title.

3. Click Publish.

4. Select Widen Publication Settings.

5. Choose the role(s) you wish to update.

6. Choose Talent on the Casting Billboard and/or Representatives.
   Note: You can search for additional talent representatives, choose an existing Reps List, or include additional locations.

7. Follow the steps to add different locations and/or representatives.

8. Click Send.

Once you have published your role, you can check which talent representatives received your release to ensure your project reaches the right audience.

1. Locate the paper plane icon associated with your role. This indicates that the role has been released.

1. Hover over the icon for a quick look at how many talent representatives you published the role to.

1. Click on the icon to see a specific list of the talent representatives you published the role to.