CASTING DIRECTORS: Using Forms

PLEASE NOTE: THIS FEATURE IS CURRENTLY IN BETA TESTING AND IS NOT YET AVAILABLE TO ALL CASTING DIRECTORS. WE HOPE TO LAUNCH THIS FEATURE SOON!

This is an introduction and user guide for casting directors using Forms on Casting Networks. Once you’ve read this article, you can create and distribute forms to actors to gain specific information you’re seeking for your project quickly and efficiently.

Quick Jump:
Creating Forms
Sending to Talent
Receiving Form Responses

FAQs

Creating Forms

1. First, select “Forms” from the top of the page
   
   
   
   
2. Select “+ Create a New Form”
   
   
   
   
3. You can either drag one of the question elements from the left panel or click the “Add Question” button to get started
   
   
   
   
4. Once you’ve begun, you can edit the following:
   Form Title: This is the main title of your form. You can use it for your organizational purposes but know that both talent and representatives will see this.
   Description: Use this field if you’d like to give the talent a little more information before they start answering the questions you’ll ask below.
   Question Title: This is where you’ll ask that specific question.
   Question Type: You can choose from these question types –
      Short Answer - This allows the talent to type a response of up to 225 characters
      Long Answer - This allows the talent to type a response of up to 2,000 characters
      Multiple Choice - Allows you to give several options, of which only one response can be selected
      Checkboxes - Similar to Multiple Choice, except multiple responses can be selected
      Dropdown - Allows you to give several options, of which only one response can be selected. Formatted in a dropdown menu
      Date, Time, & Date and Time - These are specific short answer questions where the talent can only enter a date, time, or both
   Question Requirement: You can specify if a talent must answer a question before they submit the form back to you

You can click the “Preview” tab in the upper left to see what the form will look like to the talent that receive it.

Once your form is complete, click the blue “Save Form” button in the bottom right corner.

You will have the opportunity to edit an existing form if you’d like to make changes. You can update the form or save changes as a new form. Note: If you have already sent the form to talent, you’ll have to send it again for them to see the changes

Sending to Talent

To send a form to talent, you’ll first need to start a Media Request.

1. Go to your project
2. Select “Requests”
   
   
   
   
3. Create a “Media Request” - For instructions on how to create your request, click here
4. In Step 5, use the dropdown menu to select up to 5 different forms to send along with your request
5. Don’t forget to add instructions to talent that a form is attached. They’ll be able to fill out the form and media request separately, in any order that they wish.

Receiving Form Results

Once talent have filled out their form, you’ll be able to find their responses in the media request that you sent the form in originally. You’ll see the forms under the “Form Response” column. Forms that have yet to be completed will show as grayed out. Completed forms will be a clickable link and have a checkmark next to them.

You can click into the forms individually to read answers, or, you can click the “Export Form Responses” button to generate a report of everybody who has responded.

FAQs

Q: Will form answers be available in Presentation Links?

A: Not immediately. You can save the exported responses as a PDF and send them separately if you wish.

Q: Can talent change their answers?

A: No, once a form has been submitted, no changes can be made.

Q: If I update a form that has already been sent, will those changes be reflected on the sent forms?

A: No, you’ll need to send the form again with the updated questions.

Q: Can a talent’s representatives fill out the forms on their behalf?

A: Yes! Once again, once submitted no changes can be made.

Q: Can I delete a form?

A: No, not at this time.