This article explains the purpose of the Sessions tab, how to upload and rename media, and what tracking information is available to ensure you are managing your project content effectively.

The Sessions area is your central hub for all project media. It serves as the library for everything associated with your project, it brings Groups, Media, and Talent into a single, consolidated view so don't need to navigate between separate pages.

In this tab, you are able to:

• View all audition footage uploaded to a project

• Add new audition media directly to a project, including video, audio, or photos

• Manage groups, talent, snapshots, and session settings all in one place

1. Open the project you want to work in.

2. Select the Sessions tab from the project navigation menu.

   

When working in your project, you can set up a new session to start managing audition media.

1. Navigate to the Sessions section of your account.

2. Click + New Session.

3. Give the session a name.

4. Begin adding groups, talent, and media.

Sessions cannot be deleted, but they can be renamed at any time.

1. Click the overflow menu on the far right of the session you want to rename.

2. Select Rename.

3. Enter the new name and click Save.
   

Not all media needs to be uploaded manually. When talent respond to a Self-Tape / Media Request, their submissions are automatically added to a session in your project. If you are utilizing Fast Capture this will also auto populate sessions.

• The session is created automatically when responses come in

• The session name will match the title of the Media Request

This makes it easy to keep self-tape submissions organized without any extra setup on your end.

Sessions cannot be deleted, but they can be renamed at any time.

1. Click the overflow menu on the far right of the session you want to rename.

2. Select Rename.

3. Enter the new name and click Save.

You can add new content to your project groups at any time. Follow the steps below to upload files.

1. Click Sessions.

2. If adding to an existing session, open the session and select +Add New
   an existing session, or create a new one.

   

3. If adding to a session with no talent, open the session and click + Group.

   

This option lets you add talent who have already been marked as a selection or are under consideration within your project. You can add multiple talent to one group - this is useful when doing chemistry reads.

1. Click Add Talent.

2. Select Add Talent from Project.

3. Use the filters to narrow your list by role or selection tags, or search for a specific talent by name.

You can search the platform to find and add a specific talent, or create a placeholder profile for someone who is not yet on Casting Networks.

1. Click Add Talent.

2. Select Add New Talent.

3. Search for the talent by name. When you find the right profile, click Select Talent.

4. Select their role and apply a selection tag.

5. Click Add Talent

If the talent does not appear in the search results, click "Not who you're looking for?" to manually enter their information and create a placeholder profile.

To remove a talent from a group:

1. In the Talent column on the right, locate the talent you want to remove.

2. Click the overflow menu (the three-dot icon) on the far right of their entry.

3. Select Remove Talent from Group.
   

You can hide a talent group from a session at any time. Keep in mind that permanently deleting a group is not an option — hiding is the way to remove it from view. A hidden group will appear with a gray overlay and will not show up in any presentations linked to the session.

1. Select the session you wish to edit.

2. Choose the talent group you want to hide.

3. Click the eye icon within the group to hide it.

   

   To unhide a group, simply click the eye icon again.

You can upload video, audio, or photos directly to a group within your session.

1. Select the type of media you want to upload: Video, Audio, or Photos.

2. Click Upload.

3. Drag and drop your files into the upload area, or browse your computer to select them.

   

   

   You can also import photos from a talent's profile directly into the session by clicking Import Photos below their headshot in the right column.
   

If you need to update filenames to keep your media organized, you can rename videos, audio, or photos directly within a session.

1. Click the Video tab (or Audio/Photos, depending on the file type).

2. Click Rename next to the piece of media you would like to update.

3. Select Save to confirm your changes.

1. In the left column, locate the order number next to the talent's thumbnail.

2. Change the number to the position you want to move that talent to.

   

1. Find the video takes in the Video Playlist below the video player, or locate your audio clips in the Audio tab.

2. Click and hold the drag handle to the left of the play button on the clip you want to move.

3. Drag the clip to your desired position.

1. Go to the Photos tab and locate the photo you want to move.

2. Click and hold the drag handle to the left of the select button on the photo you want to reorder.

3. Drag the photo to your desired position.

1. Locate the media file you want to manage.

2. Click the overflow menu next to it.

3. Select Delete or Download.

   

You can update the primary display thumbnail for a talent within a specific session.

1. Select the specific session you wish to edit.

2. Choose the group that contains the talent Thumbnail you would like to update.

3. Set the thumbnail using either a photo or a video frame:

1. Go to the Photos tab.

2. If needed, click Upload Photo to add a new image.

3. Select the photo you want to use as the Thumbnail.

4. Click Set Group Thumbnail.

1. Go to the Videos tab.

2. If needed, click Upload Video to add a new video.

3. Select the video clip you want to use as the Thumbnail. Scrub through the video player until you find the specific frame you want to use.

4. Click Set Group Thumbnail.

You can update the primary profile image (snapshot) for a talent within a specific project from within sessions.

1. Select the specific session you wish to edit.

2. Choose the group that contains the talent you would like to update.

3. Set the snapshot using either a photo or a video frame:

1. Go to the Photos tab.

2. If needed, click Upload Photo to add a new image.

3. Select the photo you want to use as the snapshot.

4. In the Talent section on the right side of the screen, click Set Snapshot under the talent you want to update.

1. Go to the Videos tab.

2. If needed, click Upload Video to add a new video.

3. Scrub through the video player until you find the specific frame you want to use.

4. In the Talent section on the right side of the screen, click Set Snapshot under the talent you want to update.
   

You can copy audition groups to an existing session or create a brand-new one directly from the Copy to Session flow.

1. Select the group(s) you want to copy.

   

2. Click Copy to Session.

   

3. Select the destination session from the list.

4. A confirmation notification will appear in the bottom-left corner of the screen with a link to the destination session and the presentations page.

1. Select the group(s) you want to copy.

2. Click Copy to Session.

3. Select New Session from the list.

4. In the Create Session modal, enter a name for the new session. The modal will display how many audition groups will be added.

5. Click to confirm. The new session is created and the selected groups are added.

6. A confirmation notification will appear with links to View Session and View Presentations.

A few things to keep in mind:

• You will remain on the original session page after copying.

• The group count in the Create Session modal reflects only unhidden groups - this is expected behavior.

• The confirmation notification dismisses automatically after 5 seconds.

Once clicked into a specific session, the session page consists of four main sections:

Located at the top of the page, this section is your command center for the session.

• Session Context: Displays key information about the current session so you always know where you are working.

• High-Level Actions: Allows you to edit the session name and navigate to other sessions.

  

This dedicated column on the left is for navigating and managing groups within the session.

• Reorder, rename, select, and add groups

• Hide or unhide groups

• Navigate easily between different groups

The central area of the page focuses on media playback and review, allowing you to view talent materials without leaving the list.

• Select the media type you want to review

• Select, upload, download, delete, and rename media

• Set group thumbnails

• Reorder media files

The column on the right displays the talent list for quick viewing alongside groups and media.

• Talent Actions: Toggle Pick status, reorder talent within groups, and remove talent from groups

• Snapshots and Photos: Set talent snapshots and import photos

• Navigation: Clicking a talent thumbnail opens their public profile in a new tab

• Feedback and Selection: Access the feedback modal and selection tags directly in the list

Session filtering options allow you to quickly narrow down talent and groups within the session.

• Role Filters: Show talent associated with specific roles within the session

• Selects Filters: Refine your view based on Select Numbers and Select Letters to match your tagging preferences

• Talent Filters: Search and filter by specific talent names

What is the difference between a snapshot and a group thumbnail? A snapshot is the primary display image for a specific talent within a session. A group thumbnail represents the group as a whole. Both can be set from a photo or a video frame.

What does the group count in the Copy to Session modal reflect? The count reflects only the unhidden groups in your session. Hidden groups are not included in the copy.

How long do confirmation notifications display? Confirmation notifications (toast messages) appear in the bottom-left corner and dismiss automatically after 5 seconds.

Where can I access the updated session page? The updated layout is accessible wherever you currently access Group Detail and Session Detail pages within Casting Networks.