CASTING DIRECTORS: How do I copy media from a Casting Networks project to a Cast It project?
This article is for Casting Directors who use both Casting Networks and Cast It. It explains how to use the "Copy to Cast It" feature to seamlessly move audition media from a Casting Networks project directly into a Cast It project. This saves you from having to manually download and re-upload files.
Before you get started, make sure you have the following in place:
Copy to Cast It must be enabled for your company. If you do not currently have access, reach out to our Casting Networks Support team to get it turned on.
An existing project set up in Cast It Systems. For questions about Cast It, contact support@castitsystems.com.
An active project in Casting Networks with at least one Session that already has media in it.
How to Copy Media to Cast It
Log in to your Casting Networks account.
Navigate to your Project List using the top navigation bar.
Open the specific project you are working on.
Click the Sessions button.
Select the specific session that contains the talent or media you want to copy over to Cast It.
Select the checkbox to the left of the talent group thumbnail(s) you want to copy, or use the Select All option.
Once at least one selection is made, an action bar will appear at the bottom of the page. Select Copy to Cast It.
The system will check whether you are currently logged in to Cast It.
Not logged in: You will be prompted to enter your Cast It credentials. Your session will stay active for 30 minutes.
Already logged in: You will automatically move on to the project selection step.
How Do I Select a Cast It Project?
After logging in to Cast It through Casting Networks, you will be taken to the Cast It Project Selection page.
The system will default to a suggested project — typically the most recently updated Cast It project that has video upload capabilities enabled.
If you have previously copied media from this Casting Networks project, it will default to that same Cast It project.
You can confirm the suggested project or choose a different one from the list.
Once you select a project, the system gets to work:
Each clip is processed and renamed using the format: role name - actor name - description.
If a clip belongs to a group with multiple actors, a separate version is created for each actor with their name in the file on Cast It.
Clips are sent to the Bulk Uploader in the Cast It project and automatically assigned to the correct actor and role.
The clips are then delivered to the Bulk Uploader of the Cast It project and automatically assigned to the correct actor and role.
After all clips have been processed, a notification will appear confirming the copy is complete. This notification will include a link to the Cast It Project List, which will open in a new tab.
How Does the System Handle Duplicate Clips?
Before copying, the system checks whether any selected clips have already been sent to the chosen Cast It project (based on a combination of the video, actor name, and role name). Here is what you will see depending on the results:
Scenario | Options |
|---|---|
All selected clips are duplicates | Add Anyway (copies all clips) or Don't Add (cancels the action)
|
Some clips are duplicates | Add All (copies everything, including duplicates) or Add New Clips Only (skips duplicates, copies new media only)
|
FAQs
Does this feature work with any Cast It project? It will only work with Cast It projects that have video upload capabilities enabled.
How long does my Cast It login stay active? Your Cast It session will remain active for 30 minutes after you log in.
What happens if I close the page before the copy finishes? It is best to leave the page open until you receive the completion notification. The notification will also include a link directly to your Cast It Project List so you can confirm everything was delivered.
Who do I contact if I am having trouble with Cast It? For Cast It-specific support, reach out to support@castitsystems.com.