PROJECT CREATORS: How Do I Create, Edit, and Manage a Schedule for My Auditions and Callbacks?

This article is for Casting Directors and Project Creators who need to know how to create, modify, and manage audition and callback schedules for their projects. By following these steps, you'll be able to quickly organize your talent, notify them of their times, and manage your schedule efficiently.

1. Click Schedules below your project name.

2. Click New Schedule

3. Choose Audition or Callback.

4. Enter your audition details.

5. Click Save and Customize Schedule.

6. Click Add Timeframe to start building your schedule.

7. Choose your start and end times and manually add talent to your timeslots or autofill with your selects (You can use the Autofill option to automatically fill timeslots based on roles and selection tags).

8. Click Add This Timeframe.

9. You can drag and drop talent into timeslots within the schedule or from the talent pool on the left. When ready, click Send Times in the bottom right corner.

1. Click Schedules below your project name.

2. Click the name of the schedule to which you want to add a timeframe.

3. When viewing the schedule, click Add Timeframe.

4. Enter your start and end times and choose to manually add talent to timeframes or autofill with your selects.

5. Click Add This Timeframe.

6. You can drag and drop talent into timeframes within the schedule or from the talent pool on the left. When ready, click Send Times in the bottom right corner.

1. Click on Schedules below the project name.

2. Click on the schedule in which you’d like to add a break.

3. Click +Add Break.

4. Click on the drop-down options to set a start and finish time.

5. Click Add This Break to add the break to the schedule.

1. Click on Schedules below the project name.

2. Click on the schedule for which you’d like to change the date.

3. Click on Edit by the schedule name at the top.

4. Click on the calendar icon and select a new date.

5. Click Save.

Note: The name of the schedule will not automatically update if you update the audition date. If you're updating the audition date, we recommend you also update the name of the schedule.

1. Click on Schedules below the project name.

2. Click on the schedule for which you’d like to change the location.

3. Click on Edit by the schedule name at the top.

4. Enter the new location in the Audition Location fields.

5. Click Save.

Heads up: Changing the audition location for a schedule will not automatically update the audition information for any of your roles. Make sure you send times to all talent to ensure they are notified of the location change.

1. Click on Schedules below the project name.

2. Click on the schedule you wish to edit.

3. Find the talent you wish to move, and click on the overflow menu (⋮).

4. Choose Move / Cancel Talent.

5. Choose Move Talent To Another Timeslot.

6. Click on the timeslot you wish to move the talent to.

7. Click Move Talent.

You can also drag and drop talent to new timeframes. Remember to send the updated time to talent by clicking Send Times.

• When viewing a schedule with at least one talent, you will see Send Times in the bottom right corner of your screen.

• If there is an orange exclamation point, this indicates that there are new times that have not yet been sent.

• After you have sent the schedule at least once, when you click Send Times, you will see the option to send the schedule again to:

  • All talent.

  • Those talent with updated and new times.

  • Those talent who have new times and have not yet responded to their requested time.

1. Click Schedules below the project name.

2. Click on the specific schedule you’d like to cancel.

3. Next to the schedule name, click the overflow menu (⋮) and select Cancel Schedule.

4. A pop-up will ask you to confirm if you’d like to proceed. You have the option to include a message to talent to explain the reason for the cancellation.

5. Once ready, select Yes, Cancel Schedule.

6. The main schedules page will update, and the 'Last Sent' column will show 'Canceled'.

Note: Currently, there is no way to see the contents of a canceled schedule.

• Confirmed: Talent and/or Representatives confirmed their scheduled time.

  

• Declined: Talent and/or Representatives declined their scheduled time.

  

• Reschedule Request: Talent and/or Representatives are requesting a date or time change.

  

• Pending Request: Talent and/or Representatives are pending and have not yet replied to the request.