CASTING DIRECTORS: How do I add talent and send times in a schedule?
This article is for Casting Directors using Casting Networks who want to add talent to an audition schedule and send appointment times to talent or their representatives. Whether you are manually placing talent into timeslots, using the autofill feature, or communicating schedule details to talent, this guide walks you through each step.
Adding Talent to a Schedule
Once a timeframe has been added to your schedule, you have two ways to place talent into timeslots:
Drag and drop talent from the talent pool on the left side of the screen directly into any timeslot within the schedule.
Select the + Add Talent button to search for a specific talent by name.
When using + Add Talent:
Search for the talent you want to add.
Select the role you want to audition them for.
Add them to the desired timeslot.
Autofill Talent in a Schedule
The autofill option lets you populate your schedule automatically when adding a new timeframe. Here is how to use it:
When adding a timeframe to your schedule, look for the autofill option.
Choose the role you want to fill.
Set the number of talent per timeslot.
Optionally, filter by selection tag to narrow down which talent are included.
To add multiple roles to the same timeframe, select the option to add an additional role.
When finished configuring, click Add This Timeframe.
After autofill runs, you can still drag and drop talent within the schedule or from the talent pool on the left to make any adjustments.
Sending Times to Talent / Talent Representatives
When your schedule has at least one talent added, the Send Times button will appear in the bottom right corner of your screen.
If you see an orange exclamation point next to Send Times, this means there are new times that have not yet been sent to talent.
Click Send Times to notify talent or their representatives of their scheduled appointment.
After you have sent the schedule at least once, clicking Send Times gives you three options:
Send to all talent on the schedule
Send only to talent with updated or new times
Send only to talent who have new times and have not yet responded to their requested time
Choose the option that best fits your needs and confirm to send.
